TUCSON, Ark., March 3, 2014 /PRNewswire-iReach/ -- Pacific Office Automation Tucson has raised an interesting point. In a time when businesses are showing increased reliance on technologies, why are they seemingly so hesitant to switch to electronic invoicing? The company recently detailed the many benefits in beginning to use an electronic invoice and also postulated some of the potential reasons that many companies have been so resistant to change in this particular area.
"It seems that there is this pervasive belief that since invoicing is such an important aspect of business, it is not safe to entrust an electronic system with this vital duty," said a representative with Pacific Office Automation Tucson. "The simple fact of the matter is that an electronic system is a much better and safer option for this essential and important function."
The representative was quick to point out that many of the current, paper-based invoicing systems are wasteful and inefficient, citing the extra time, ink and paper needed to generate these invoices as unnecessary.
"Many companies make use of manual invoicing, but this is an incredibly inefficient use of time," said the representative. "Not only that, manual invoicing is more likely to include errors than an automated invoicing system, it delays payment reconciliation and it impacts the management of cash flow for all of the parties involved."
The representative went on to detail the many benefits of online invoicing, referencing the money that companies can save on paper usage, printing costs and postage. The representative also cited another essential element: Time.
"I hate to use a cliché, but time is money, and wasting time is bad for business," said the representative. "It makes logical and fiscal sense to employ an automated online invoicing system."
Pacific Office Automation Tucson is very familiar with the process of improving the accounting processes of many companies through the use of electronic invoicing.
"We have been able to help a number of companies in using electronic invoicing," said the representative. "Some were predictably resistant at first, but ultimately the system is so much more beneficial that it has been universally accepted thus far."
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry's largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world's largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, "Problem Solved."
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SOURCE Pacific Office Automation