SANTA FE, N.M., Feb. 28, 2014 /PRNewswire-iReach/ -- Pacific Office Automation Santa Fe is very familiar with all of the various strategies associated with streamlining an office's workflow processes in order to yield enhanced efficiency and productivity. The company recently shared the many advantages associated with one of these strategies, espousing the notion that creating a digital document management system will help to make any office run more smoothly and more efficiently.
According to Pacific Office Automation Santa Fe, any company large or small can benefit from a centralized document management portal, as such a portal can help to ensure the smooth operation of the business and can also help the business grow and develop.
Of the many benefits that a digital document management system can offer is with regard to storage.
"Printed documents can take up a great deal of space over time," said a representative with Pacific Office Automation Santa Fe. "They are also susceptible to damage, wear and fading over time, so it simply makes practical sense to switch to a digital system."
Storage space and the avoidance of damage to stored documents are not the only benefits to utilizing a digital system. Another major factor is the issue of time.
"File cabinets filled with manila folders can be a bit unwieldy and are sometimes difficult to search through," said the representative. "It is much easier to perform a digital search to find the documents, which saves both time and effort."
Access is another common issue relating to printed documents. Instead of having to pick through a wide variety of seemingly endless documents, or waiting for access to the archive or records room, a digital system makes access a much easier process.
"Everything is organized and available at a moment's notice," said the representative. "There are settings that will ensure that only authorized personnel can have access to sensitive documents, while other materials are easily accessed by all. It is much a much simpler and easier task."
Though the many benefits are obvious, some companies are predictably resistant to change.
"We have assisted in the transition from paper to digital with a great deal of companies," said the representative. "There are always some holdovers who believe that the old way is the best way. Ultimately, the digital system is so effective that even the most resistant are accepting and pleased with the change."
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry's largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world's largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, "Problem Solved."
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SOURCE Pacific Office Automation