ALBUQUERQUE, N.M., Feb. 10, 2014 /PRNewswire-iReach/ -- Every company is always looking for ways to reduce their operating costs. According to Pacific Office Automation Albuquerque, one of the most overlooked methods has to do with the reduction of printer-related costs. It seems that many companies do not track their ink and toner usage well enough, and they often allow their expenditures on these necessary items to go unchecked. Fortunately, Pacific Office Automation Albuquerque has detailed several methods to help these companies understand how to effectively reduce their printer-related costs.
"Ideally, every office would already have the proper technology in place, technology that is suited to the company's specific needs," said a representative with Pacific Office Automation Albuquerque. "It is important for a company to first take stock of the office automation products that they use and to determine whether those products indeed meet their specific needs."
The representative pointed out that for companies that use only internal documents, it may only be necessary to have a black and white printer, but for companies that have more diverse needs, a multifunction or color printer may be in order. For companies that frequently produce specialty print jobs, a wide format printer may be ideal.
In addition to having the right technology in place, it is also important to ensure that the default settings on the office printers are set to levels that will save on costs.
"The printer settings should be in black and white, and should use the minimal amount of ink and toner possible," said the representative. "When it comes time to print materials for marketing or materials that are ready for a client, then the settings can be altered for a higher-quality print job. Everything else, especially internal documents, should be done in greyscale to save on printing costs."
In order to ensure that employees are abiding by these cost-saving measures, or to identify where efficiency can be improved, managers have the option of using print track and control.
"Print track and control can help managers maximize their resources and minimize waste," said the representative. "It can also help to keep documents from being printed unnecessarily or accidentally, and can eliminate duplicate print jobs."
About Pacific Office Automation
Pacific Office Automation (http://www.pacificoffice.com) is a leader in managed print services and office solutions. Since 1976, Pacific has grown to become the industry's largest independent dealership with over twenty locations throughout Washington, Oregon, California, Arizona, New Mexico, Utah and Colorado. The company is also one of the world's largest dealers for Konica Minolta, Canon, Ricoh, Sharp, Lexmark, Toshiba, and HP copiers, printers, faxes and multifunctional devices, as well as Muratec faxes. At Pacific, we believe the best way to serve local clients is to focus our attention and energy on helping customers until we can say, "Problem Solved."
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SOURCE Pacific Office Automation